Learning centers
Collect and renew every instructor document automatically.
Stop chasing W-9s, insurance, and background checks over email. One place to see who’s cleared, what’s missing, and what expires before class day.
Jordan Hale
Sam Rivera
Inbound request
How it usually works today
Most learning centers track instructors in a spreadsheet and a shared drive. When insurance lapses or a background check is still pending, you find out too late — usually the week classes begin.
What changes with Holectus
- Invite instructors to upload what you require
- Review submissions in one place
- Track expirations and remind before renewal
- Know who’s cleared to teach before you publish the schedule
What you can track
Typical instructor requirements (yours may vary):
W-9 · Signed instructor contract · Liability insurance / certificate of insurance · Background-check or fingerprint evidence · TB test, mandated-reporter acknowledgment, or business license when required
Stay ahead of expirations
See every instructor’s status at a glance: missing, pending review, valid, expiring, or expired.
Flag who’s not cleared to teach and what they still owe — before class day, not after a parent asks.
Bring your current instructor list and required docs. We’ll set up your checklist and invite flow.